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Let’s be protected against the unexpected
Although accidents while Girl Scouting are extremely rare, insurance protects people, property and peace of mind in case of the unexpected. That’s why every person who participates in any Girl Scouts of Eastern Missouri program or activity must be either a registered member of Girl Scouts of Eastern Missouri, or must be covered by appropriate Girl Scout insurance. In addition, all vehicles and locations must be appropriately insured. Review the menu below for requirements and additional information.
Member and Non-Member Activity Insurance 
Basic Accident Insurance (Plan 1)
Provided as part of the Girl Scouts of the USA membership registration fee, the Basic Plan 1 automatically covers Girl Scout members and non-members, who are invited to participate, and are injured during the Girl Scout sponsored and supervised activity or trip.
Basic Plan 1 will pay the first $140.00 of medical expenses plus any out-of-pocket medical expenses that are not covered under the injured person’s personal (or family) medical insurance, such as out-of-network charges or large deductibles or ambulatory services.
If the injured person does not have medical insurance, the Basic Plan1 will drop down to cover medical expenses from dollar one.
Note: Most situations within Girl Scouts are covered by the automatic Basic Plan 1 which covers accidental bodily injury. Accidental bodily injury would include exposures like a tick bite or food poisoning, for example, as long as the incident is reported as an accident or incident, to Mutual of Omaha, when it occurs.
Accident and Sickness Insurance for Trips
Plan 3P: Accident plus Sickness
Plan 3P covers the same as Basic Plan 1 plus sickness coverage. Sickness coverage must be purchased separately and is intended as an option for extended, long-distance trips.
Plan 3PI: Accident plus Sickness for International Trips
Plan 3PI coverage is needed for international trips. It provides accident plus sickness coverage for trips outside of the USA. The Basic Plan 1 will not cover international trips, so it is necessary to purchase Plan 3PI when taking Girl Scouts on international travel.
International Inbound Accident plus Sickness
Accident plus Sickness coverage for Councils who are hosting Girl Guides/Girl Scouts visiting the United States from out of country.
If you need to purchase travel insurance, or to begin approval for any travel longer than a day trip, contact the Senior Manager, Risk Management at lnamnath@girlscoutsem.org.
Multi-Level Troops, always use the adult-to-girl ratio for the lowest grade level in the troop. For example, if the troop consists of Daisies and Brownies, the Daisy adult-to-girl.
Girl Scouts at all levels may participate in day trips, backyard camping and non-camping overnights at places such as the YMCA, church, school or leader’s home.
Other types of trips are dependent upon age and level:
- A Girl Scout Daisy troop may only participate in a volunteer-led overnight experience with a registered adult leader and one parent/guardian for each Girl Scout Daisy. Girls who have completed kindergarten may independently participate in Day Camp and Resident Camp experiences, lasting up to three nights. Girls who have completed first grade may independently participate in Resident Camp experiences lasting four or more nights.
- Brownies and older girls may participate in domestic trips of up to two nights and three days.
- Juniors and older may participate in domestic trips of up to four nights and five days.
- Cadettes and older may participate in longer trips and travel internationally.
Filing an Insurance Claim
Filing a Claim
- Review the coverage information. Also review the descriptions of coverage for troop trip insurance, above, if you purchased one of those plans.
- Read the instructions and complete a claim form.
- Complete a Standard Incident Report.
IMPORTANT NOTICE: Girl Scout coverage is secondary to any health insurance a member already has (with the exception of 3P and 3PI coverage for travel, above, which must be purchased). Submit your claim to your primary health insurance company first. When you receive an Explanation of Benefits statement, send it to your Community Engagement Manager, or the Director of Risk Management if the incident occurred on a trip, with your itemized bill and the completed claim form. Payment will be made to the provider(s) of service (hospital, physician, etc.) unless a paid receipt statement accompanies the bill at the time the claim is submitted.
Certificates of Insurance (COIs)
A Certificate of Insurance (COI) is a form that identifies how much insurance coverage the holder possesses.
Girl Scouts of Eastern Missouri is obligated to ensure, to the extent reasonably possible, that any external entities, such as vendors, program providers/collaborators, organizations, companies, sites or facilities used are safe. One measure of safety is evidence of adequate insurance coverage. When planning something on behalf of GSEM, such as a troop meeting or district/neighborhood event, you should obtain a COI from any involved external entities.
Likewise, external entities may request COIs from Girl Scouts of Eastern Missouri when a Girl Scout group has a meeting or event at their site or hosts a cookie booth in front of their business. This is standard practice and is commonly requested in contracts.
Please review the list of Program Partners first when making plans for your troop. Program Partners offer opportunities for girls to enhance their Girl Scout Leadership Experience (GSLE). All Program Partners have completed applications, provided COIs, and been inspected, and provide excellent opportunities, such as horseback riding, rock climbing, etc., when appropriate. For external entities that are not Program Partners, you must submit a copy of their COI to Girl Scouts of Eastern Missouri.
Please review the Certificates of Insurance Overview & FAQ for information about obtaining a COI, when a COI does and does not need to be requested and what to do when an external entity requests Girl Scout of Eastern Missouri’s COI from you. Contact your Community Engagement Manager if you need assistance obtaining a COI or have questions.
Organizations Providing Acceptable Evidence of Insurance Coverage
The below database can be used to determine if an external entity has provided Girl Scouts of Eastern Missouri with acceptable evidence of their insurance coverage.
Using Private Vehicles and Residences for Girl Scout Activities
Does GSEM’s insurance cover accidents in which a volunteer is transporting girls in a privately-owned vehicle?
The insurance on the vehicle is always primary. GSEM’s insurance is secondary. The vehicle must be registered and the insurance coverage on the vehicle must meet state minimum requirements for the vehicle to be used to transport girls. The driver must be a registered, background-checked and approved adult volunteer at least 21 years old who has a good driving record and valid driver’s license.
Adult-to-girl ratios must be followed when transporting girls. If a group is traveling in one vehicle, there must be at least two unrelated approved adult volunteers in the vehicle, one of whom is female. If a group is traveling in more than one vehicle, the entire group must consist of at least two unrelated approved adult volunteers, one of whom is female, and care should be taken so that a single vehicle is not separated from the group for an extended length of time. State laws must be followed. The use of 15-passenger vans is prohibited.
What is required when a Girl Scout activity takes place at a private residence?
GSEM’s commercial general liability policy provides liability coverage for volunteers who hold meetings in their homes, but GSEM’s property/casualty insurance does not cover a volunteer’s home or personal property, whether the home is owned, rented or leased. It is the homeowner’s/renter’s/lessor’s responsibility to ensure there is adequate property/casualty insurance coverage in place. Registered members who are injured while participating in an approved Girl Scout activity at a residence are covered by Girl Scout activity insurance provided as part of the GSUSA membership registration fee. This insurance only provides coverage for accidents.
Adult-to-girl ratios must be followed, and girls must be supervised during all Girl Scout activities. As with all locations used for Girl Scout activities, ensure the residence is appropriately insured, safe, clean and large enough to allow for the participation of the whole group in all planned activities, has access to restrooms and can accommodate girls and parents with allergies and/or disabilities.
High Risk Activities
In Safety Activity Checkpoints, certain activities are considered high risk. This is noted on the “Activities at a Glance” chart starting on page 25 of Safety Activity Checkpoints.
All activities that are considered high risk have additional requirements for Certificates of Insurance compared to non-high-risk sites. Any high-risk activity requires a Certificate of Insurance that provides proof of a minimum of $1 million dollars in liability coverage as well as listing Girl Scouts of Eastern Missouri as additional insured on the policy and naming Girl Scouts of Eastern Missouri as certificate holder on the COI.
Girl Scouts of Eastern Missouri has determined that some of the high-risk activities also need a site visit before troops can visit. The site visit is conducted by Council staff to review Safety Activity Checkpoints and consider whether all safety guidelines are met.
See below for the activities that require a site visit. If your troop would like to participate in one of these activities at a specific location that isn’t already a Program Partner, please have the facility complete this form to begin the process.
If your troop would like to participate in a high-risk activity that doesn’t require a site visit, please ensure we have a current Certificate of Insurance in the COI database for the facility you would like to visit. If we do not have one, you can reach out to secure one or ask for assistance from your Community Engagement Manager.
| High Risk - Site Visit Required | High Risk – No Site Visit Needed |
| Challenge Courses | Backpacking |
| Climbing and Rappelling | Community Clean-Up |
| Recreational Tree Climbing | Downhill Skiing and Snowboarding |
| Zip Lining | Go-Karts |
| Horseback Riding* | Indoor Skydiving |
| 3-D Archery | Offshore Water/Large Passenger Vessels |
| Air/BB Guns | Canoeing |
| Archery | Kayaking |
| Axe/Hatchet Throwing | Standup Paddle Boarding |
| Knife Throwing | Whitewater Rafting |
| Muzzle Loading | Sailing |
| Pistol | Scuba Diving |
| Rifle | Snorkeling |
| Shotgun | Spelunking/Caving |
| Surfing | |
| Tethered Balloon Rides | |
| Travel/Trips | |
| Tubing | |
| Waterskiing and Wakeboarding | |
| Windsurfing/Sail Boarding |
*In addition to the requirements listed in Safety Activity Checkpoints, GSEM also requires that all instructors wear helmets for horseback riding.
